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3 Manual Backup & Restore Guide
Alfred Syatsukwa edited this page 2026-04-06 08:10:46 +02:00
Table of Contents

Manual Backup & Restore Guide

This guide covers what to back up, how to back it up, and how to safely restore or migrate a Cypht installation. Automated backup strategies will be covered in a separate guide.

Table of Contents

1. Understanding Cypht's Data Layout

Cypht keeps application code and user data strictly separated. The application files (PHP, JS, CSS, modules) contain no user data and can always be replaced from the official release. Everything that is specific to your installation lives in exactly four places:

Location Controlled by Contains
.env You All environment/runtime configuration
Database (hm_user, hm_user_settings, hm_user_session) DB_* settings in .env User accounts, encrypted settings, active sessions
USER_SETTINGS_DIR USER_SETTINGS_DIR in .env Per-user settings stored as files (alternative to DB)
ATTACHMENT_DIR ATTACHMENT_DIR in .env Uploaded email attachments

Which of these apply to you depends on two .env settings:

USER_CONFIG_TYPE=file   # "file" → USER_SETTINGS_DIR is used
USER_CONFIG_TYPE=DB     # "DB"   → database tables are used

Both ATTACHMENT_DIR and .env are always relevant regardless of USER_CONFIG_TYPE.

2. What to Back Up

What you need to back up depends on your goal.

Upgrading on the same server

When upgrading Cypht in place, only the application files are replaced. The database and data directories (USER_SETTINGS_DIR, ATTACHMENT_DIR) live outside the Cypht application directory by default and are never touched during an upgrade. The only file inside the application root that contains your data is:

  • .env — back this up before replacing the application files.

Migrating to a new server (or full disaster recovery)

When moving to a different server or performing a full restore, you need all of the following:

  • .env — contains every runtime secret and configuration value for your instance.
  • ATTACHMENT_DIR (default: /var/lib/hm3/attachments) — uploaded email attachments. Not strictly required if all emails still exist on the remote mail servers, but losing this directory means previously downloaded attachments are unrecoverable.
  • Database (when USER_CONFIG_TYPE=DB or AUTH_TYPE=DB):
    • hm_user — usernames and password hashes (required for login)
    • hm_user_settings — per-user encrypted settings (IMAP/SMTP accounts, preferences, etc.)
    • hm_user_session — active sessions (not critical; sessions expire naturally)
  • USER_SETTINGS_DIR (default: /var/lib/hm3/users, when USER_CONFIG_TYPE=file) — one encrypted settings file per user. Losing this directory means all users lose their saved accounts and preferences.

Tip: You can find the exact paths configured for your installation by inspecting your .env file.

3. Backup Procedures

3.1 Backing Up the .env File

The .env file lives at the root of your Cypht installation (e.g. /var/www/html/cypht/.env).

# Copy to a secure off-site location
cp /var/www/html/cypht/.env /path/to/secure/backup/.env.$(date +%Y%m%d)

Security note: The .env file contains database credentials and encryption-related settings. Store backups with restricted permissions (chmod 600) and never commit it to version control.

3.2 Backing Up the Database

Applicable when USER_CONFIG_TYPE=DB (or when AUTH_TYPE=DB).

The three relevant tables are hm_user, hm_user_settings, and hm_user_session. Read the database connection settings from your .env:

DB_DRIVER=mysql       # mysql | pgsql | sqlite
DB_HOST=127.0.0.1
DB_NAME=cypht_db
DB_USER=cypht_user
DB_PASS=secret

MySQL / MariaDB

mysqldump -h 127.0.0.1 -u cypht_user -p cypht_db \
  > cypht_db_backup_$(date +%Y%m%d).sql

PostgreSQL

pg_dump -h 127.0.0.1 -U cypht_user -d cypht_db \
  -f cypht_db_backup_$(date +%Y%m%d).sql

SQLite

# DB_SOCKET in .env contains the path to the .sqlite file
cp /path/to/cypht.sqlite cypht_db_backup_$(date +%Y%m%d).sqlite

Or use the SQLite CLI for a consistent snapshot:

sqlite3 /path/to/cypht.sqlite ".backup '/path/to/backup/cypht_db_backup_$(date +%Y%m%d).sqlite'"

3.3 Backing Up User Settings Files

Applicable when USER_CONFIG_TYPE=file.

Using tar (compressed archive):

USER_SETTINGS_DIR=/var/lib/hm3/users   # adjust to your configured path

tar -czf cypht_users_backup_$(date +%Y%m%d).tar.gz "$USER_SETTINGS_DIR"

Using cp (plain directory copy):

USER_SETTINGS_DIR=/var/lib/hm3/users   # adjust to your configured path

cp -a "$USER_SETTINGS_DIR" /path/to/secure/backup/users_$(date +%Y%m%d)

3.4 Backing Up Attachments

Using tar (compressed archive):

ATTACHMENT_DIR=/var/lib/hm3/attachments   # adjust to your configured path

tar -czf cypht_attachments_backup_$(date +%Y%m%d).tar.gz "$ATTACHMENT_DIR"

Using cp (plain directory copy):

ATTACHMENT_DIR=/var/lib/hm3/attachments   # adjust to your configured path

cp -a "$ATTACHMENT_DIR" /path/to/secure/backup/attachments_$(date +%Y%m%d)

4. Restore & Migration Procedures

These steps also apply when migrating to a new server. The key principle: never delete USER_SETTINGS_DIR, ATTACHMENT_DIR, or your database — only replace the application files.

4.1 Restoring the .env File

cp /path/to/secure/backup/.env /var/www/html/cypht/.env
chmod 640 /var/www/html/cypht/.env
chown www-data:www-data /var/www/html/cypht/.env   # adjust to your web server user

Verify that the DB_HOST, USER_SETTINGS_DIR, and ATTACHMENT_DIR values reflect the new server's paths/hostnames if you are migrating.

4.2 Restoring the Database

MySQL / MariaDB

# Create the database on the new server if it does not exist
mysql -h 127.0.0.1 -u root -p -e "CREATE DATABASE IF NOT EXISTS cypht_db CHARACTER SET utf8mb4;"

# Restore
mysql -h 127.0.0.1 -u cypht_user -p cypht_db < cypht_db_backup_YYYYMMDD.sql

PostgreSQL

createdb -h 127.0.0.1 -U postgres cypht_db
psql -h 127.0.0.1 -U cypht_user -d cypht_db -f cypht_db_backup_YYYYMMDD.sql

SQLite

cp cypht_db_backup_YYYYMMDD.sqlite /path/to/cypht.sqlite
chown www-data:www-data /path/to/cypht.sqlite
chmod 660 /path/to/cypht.sqlite

4.3 Restoring User Settings Files

USER_SETTINGS_DIR=/var/lib/hm3/users

mkdir -p "$USER_SETTINGS_DIR"
tar -xzf cypht_users_backup_YYYYMMDD.tar.gz -C /
chown -R www-data:www-data "$USER_SETTINGS_DIR"
chmod 700 "$USER_SETTINGS_DIR"

4.4 Restoring Attachments

ATTACHMENT_DIR=/var/lib/hm3/attachments

mkdir -p "$ATTACHMENT_DIR"
tar -xzf cypht_attachments_backup_YYYYMMDD.tar.gz -C /
chown -R www-data:www-data "$ATTACHMENT_DIR"
chmod 700 "$ATTACHMENT_DIR"

5. Upgrading Cypht

The recommended upgrade process preserves all user data and only replaces application code.

Step 1 — Back up before making any changes

Same-server upgrade: Only .env needs to be backed up. The database and data directories are outside the application root and will not be affected.

cp /var/www/html/cypht/.env /path/to/secure/backup/.env.$(date +%Y%m%d)

Migration to a new server: Follow all backup procedures in section 3 before proceeding.

Step 2 — Download the new release

cd /tmp
wget https://github.com/cypht-org/cypht/archive/refs/tags/vX.Y.Z.tar.gz
tar -xzf vX.Y.Z.tar.gz

Step 3 — Replace application files

# Remove old application files

# Copy new application files

# Restore the backed up .env file
cp /path/to/secure/backup/.env.YYYYMMDD /var/www/html/cypht/.env

Replace YYYYMMDD with the actual date from the backup file you want to restore (e.g., 20260406).

Note: USER_SETTINGS_DIR and ATTACHMENT_DIR live outside the application root by default (/var/lib/hm3/), so they are automatically preserved. If you customized these to be inside the application root, exclude them from the find command above.

Step 4 — Restore your .env

cp /path/to/secure/backup/.env "$CYPHT_ROOT/.env"

Step 5 — Install/update Composer dependencies

cd "$CYPHT_ROOT"
composer install --no-dev --optimize-autoloader

Step 6 — Run database migrations

Cypht uses incremental SQL migration files located in database/migrations/. The setup_database.php script applies any new migrations that have not yet been run:

php scripts/setup_database.php

The script reads your .env automatically. It is safe to run on an existing database — it only applies migrations that are not yet present and will not destroy existing data.

Check database/migrations/<driver>/ for new .sql files after each upgrade to understand what schema changes were made.

Step 7 — Test

Log in and verify that your accounts, settings, and preferences are intact.

6. Quick-Reference Checklist

Same-server upgrade checklist

  • .env backed up
  • New release downloaded
  • Application files replaced
  • .env restored
  • composer install run
  • php scripts/setup_database.php run
  • Login and functionality tested

Migration / full backup checklist

  • .env backed up
  • Database dump (when USER_CONFIG_TYPE=DB or AUTH_TYPE=DB)
  • USER_SETTINGS_DIR backed up (when USER_CONFIG_TYPE=file, default: /var/lib/hm3/users)
  • ATTACHMENT_DIR backed up (default: /var/lib/hm3/attachments)
  • New server provisioned and Cypht installed
  • .env restored and updated for the new server
  • Database restored
  • USER_SETTINGS_DIR and ATTACHMENT_DIR restored
  • composer install run
  • php scripts/setup_database.php run
  • Login and functionality tested

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